Employment Information
- Post ID: 893596856
- Posted Date: Jan 22, 2025
- Closing Date: Mar 24, 2025
- Company: PR-TY Architects Inc.
- Category: Administrative & Office
- Business Location:Ottawa, Ontario, Canada
- Total Views: 200
- Duration: 0 calendar days (1 business days)
- Last Updated: 5 hours ago
- Job URL: https://tribaljobs.ca/jobs/893596856/ontario/ottawa/administrative-assistant/
Job Details
- Experience: Not required
- Opening Positions: 1
- Remuneration: $40,000 to $50,000 annually (To be negotiated) / 37.5 hours per week
- Commencement Date: As soon as possible
- Education: High school graduation certificate
- How to apply: email to [email protected]
Job Description
Tasks
- Supervise other workers
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Delegate work to office support staff
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Oversee and co-ordinate office administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
Supervision
- 3-4 people
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- MS Project
- MS Office
- Quick Books
- Electronic mail
- Spreadsheet
Additional information
Security and safety
- Basic security clearance
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Efficient interpersonal skills
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
Financial benefits
- As per collective agreement
- Bonus
- Group insurance benefits
- Life insurance
- Mileage paid
Long term benefits
- Long-term care insurance
- Maternity and parental benefits
Other benefits
- Free parking available
- Learning/training paid by employer
- Other benefits
- Paid time off (volunteering or personal days)
- Team building opportunities
- Travel insurance